Job Description

• Contract Length: 5 months (end date: Late May)
• Hybrid W2 contract: onsite Tuesday - Thursday
• Location: Boston, MA
  
  

Marketing Events Temp Support will work closely with the Director of Events, Events Senior Manager, & the Americas Stakeholders. We're looking for someone who is proactive, solutions oriented and can add to our team's collective expertise.

Event Administration:

• Support all external events-Flagships, conferences, forums, roundtables, etc...
• Support & research all external conferences & sponsorship opportunities
  
  

Event/Webinar Planning & Production:

• Conduct research, make site visits, and find resources to help Director of Events, Events Senior Manager, & make decisions about event location possibilities
• Support both virtual & in-person events & webinars
• Understand each Business Units' objectives in order to create the most impactful events for their teams
• Create and revise room layouts for each event
• Arrange food and beverage needs, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.)
• Reserve all hotel room blocks and manage room registration details
• Serve as liaison between vendors and SKP staff on event-related matters
• Pre, onsite and post event logistical management
• Create and maintain list of potential event participants, assist with creating event posting on SKP website and other placement areas
• Send all email invitations and reminders for the internal stuff
• Coordinate efforts (potentially with support from other internal or external experts) to drive event/webinar awareness and attendance via social media, PR, cold calling, etc.
• Assist with scheduling external speakers, including travel arrangements, getting bio/headshots, and reporting their travel expenses
• Prepare nametags, marketing materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Research potential sponsorship opportunities
• Manage all sponsorship activities (send marketing materials, booth, coordinate meetings, speaker bio & headshot, etc..)
• Develop measurement framework, as well as track and report on KPIs for each event
• Propose new ideas to improve the event planning and implementation process
  
  

Event/Webinar Tracking & Reporting

• Design and standardize event feedback form
• Record and track feedback and bring innovative ideas for improvements
• Systematically track where event/webinar awareness is coming from
• Track and report all financial information to be provided to stakeholders
• Track ROI for activities
  
  

Requirements:

Education:

BA/BSC required

Experience:

5+ years of successful event management experience planning customer centric events

Skills:

Ability to work well within a team that is cross functional and located in different offices across the country

Exceptional Communication Skills

Must be proficient in MS Word, MS, Excel, & PowerPoint

Microsoft Dynamics CRM experience is a plus